Job Id: 3260
Canpars Professional Services
jobs@parscanada.com
August 11, 2023Toreonto
Canada
Full Time
| Position |
| Administrative coordinator (TEER 13100) |
| Company Name: Canpars Professional Services
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| Work setting: At Canpars professional services Inc., we owe our success to people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for details. The candidate should also have experience working in an immigration office, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.
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| Business and physical job location: |
| 1409-5000 Yonge St., North York, ON, M2N7E9 |
| Job opening: 2 |
| Pay: $27 /hour (for 30 hours per week)
Schedules: Monday to Friday (6 hours shift) Work remotely: No Vacation: Two weeks (10 business days) per year |
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All information and contact details are and shall remain the property of the company and the employee waives any rights to ownership or property in same.
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| Terms of Employment |
| Full-time, Permanent |
| Job Start Date |
| As soon as possible |
| Key Role Responsibilities |
| · Coordinate and supervise office administrative procedures.
· Carry out administrative activities associated with immigration applications. · Assist and support with all administrative tasks of the office including but not limited to new program launches, completions, events, assignments, and reports. · Establish office work orders and administer related priorities and meeting deadlines. · Assign works to office support staff, plan their work schedules ensure about following procedures. · Prepare detailed weekly and monthly report on the office administrative operations related to budgeting, contracting and other routine administrative matters · Filing and archiving all the correspondence, bills, letters and invoices physically and digitally · Assist departments’ operations with their administrative duties such as tracking of budgets and general correspondence · Search and prepare data, statistics, and other information to support marketing activities of the company · Responding to emails and general enquiries based on the company’s procedures · Plan, order and make a detailed report of office supplies and maintain inventory · Receiving shipments and make a report · Coordinate accommodation and relocations based on the occasion needs · Plan for office maintenance and security services when required
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| Requirements |
| · Completion of a university degree in administrative or business or legal fields is required.
· 3-5 years of administrative experience preferably in legal/ immigration settings · Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook), Email, MS Windows · Any business administration or management course or certificate is a plus · Ability to supervise 3-4 people
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Personal Skills |
| · Excellent multi-tasking
· Exceptional customer service skills with a talent for building loyalty · Ability to work in a fast-paced environment, work well under pressure and with deadlines · Detail oriented, initiative, effective interpersonal skills and positive attitude · Excellent time management and organizational skills · Excellent oral and written communication skills in English
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| Contact Details |
| Please send your CV and cover letter to jobs@parscanada.com |
